Avanti User Group FAQs

Why Should I Attend?

Whether you’re customer-facing or tasked with production efficiency, you’ll find plenty of educational and networking opportunities at the Avanti User Group Conference 2019 to make you more effective in your role.

Download the approval letter here.

Who Can/Should Attend?

From leadership and executive to print operators to back-room workflow programmers, you’ll find many education tracks that will spark new thinking and new ways of being successful. Avanti User Group Conference 2019 is full of  subject matter experts and peers you can network with and learn from in a dynamic environment.

Is there anything I can show to my manager in order to get approval to attend Avanti User Group Conference 2019?

Yes, we have created a customizable Approval Letter.

What are the fees to attend Avanti User Group Conference 2019?

Your Avanti User Group Conference 2019 registration fee includes conference fee, all meals and transportation during the conference. You are responsible for hotel fees, airfare, transportation to/from the airport, hotel parking, hotel room incidentals (in-room dining, phone calls, mini bar charges, etc.), and any additional hotel nights if you decide to extend your stay. Avanti User Group Conference 2019 ‘s  pricing structure is as follows:

• Individual : USD $995 per person

• Group(3) : USD $2385 for three people


Location & Accommodations

What is the hotel rate for the conference?

We have negotiated a special Event rate starting at $229 USD. The rate is available until October 12, 2019.

Where can I learn more about Nashville and Loews Vanderbilt Hotel?

Check out the Loews hotel site; this is an excellent overview video. Look at Nashville Tourism for general area information.

When will I receive a confirmation number for my hotel?

You will receive an email approximately one week prior to the event with more details and your hotel confirmation number. Confirmation will come directly from the hotel, not from Avanti.

Can I pre- or post extend my stay at the Loews Vanderbilt Hotel? Will there be discounted rates for the hotel I can take advantage of for these extra days?

If you plan to extend your stay at Loews before and/or after the conference dates, please contact the hotel directly. Additional nights are based on availability at the hotel. Please indicate your requested dates when you register, and you will be contacted to confirm your extension dates once the hotel provides confirmation. Please do not book your airline tickets until you receive confirmation of your extended hotel reservation.

What charges at the hotel are my responsibility?

Attendees are responsible for room rates and taxes for the nights of the event. You will be asked to provide a credit card to pay for incidentals (in-room dining, phone calls, mini bar charges, etc.).

What time is check-in and check-out at the hotel? Can I get early check-in or late check-out?

Check-in time is 4:00 pm. Check-out is 11:00 am local time. The hotel will make every effort to accommodate early check-in or late check-out based on availability. You can inquire with the hotel upon arrival.

What do I do with my luggage if I arrive early and can’t check in?

If your room isn’t available, we recommend you store your luggage at the bell stand.

Are meals provided during the conference?

Avanti will provide group meals during the event, including breakfast, snacks, lunch and dinner. The provided meals start November 12 at 8 am for breakfast.

If I drive or choose to rent a car, is there a parking fee at the hotel?

Self-parking at the hotel is $35 + tax per day and valet parking is $39 + tax per day. These fees are your responsibility.

Is smoking allowed in the hotel?

The Loews Vanderbilt Hotel is a smoke-free hotel, however, there are designated smoking areas outside.

What if I need to cancel attending Avanti User Group Conference 2019?

Cancellation fees may apply. If you need to cancel or would like to send a colleague in your place, please contact Fay Rakoff.

What if I need to change my hotel dates for Avanti User Group Conference 2019?

Loews Vanderbilt will be happy to help adjust your hotel dates. Please send Loews an email with your request.



How do I book my flight?

You are responsible for making your own airline reservations. Plan to arrive at the Nashville International Airport (BNA) on November 11, 2019.
The conference concludes on the morning of November 15, 2019. A lunch to go will be provided. You may book departing flights any time in the afternoon that day.

What airport should I fly into to attend Avanti User Group Conference 2019?

Nashville International Airport (BNA)

How far is the hotel from the airport? How much time should I allow for the commute?

The Loews Vanderbilt hotel is approximately 10 miles from Nashville International Airport – depending on traffic, the commute can take anywhere between 15 to 30 minutes.

What transportation options are available for me to get from the airport to the hotel?

You will be responsible for providing your own transportation to/from the hotel. You can explore some of the options here.